Privacy Policy

Azupatoser Consulting (“we”, “us”, or “our”) is committed to protecting the privacy and personal data of our clients and website visitors. This Privacy Policy explains how we collect, use, store, and share personal data in accordance with the General Data Protection Regulation (GDPR / AVG) and applicable Dutch laws.
Where applicable, we also strive to respect the principles of Japan’s Act on the Protection of Personal Information (APPI) for clients residing in Japan.

1. Identity of the Data Controller

Azupatoser Consulting is a sole proprietorship registered with the Dutch Chamber of Commerce (KVK) under number 87802945.
We operate as a Netherlands-based consulting business providing housing search and relocation support services.

Contact details:
Email: info@azupatoser.nl
Website: https://azupatoser.nl/

Azupatoser Consulting acts as the data controller within the meaning of the GDPR.

2. Personal Data We Process

We process personal data at different stages of our services.

Initial contact (via website, email, or messaging platforms):

• Name

• Email address

• Telephone number

• Optional information such as desired move-in date, rental budget, or room type

During service provision (after a signed service agreement):

• Preferred location(s)

• Age

• Occupation

• Income-related information

• Housing preferences and relocation plans

We only process personal data that is necessary for the provision of our services.

3. Purpose of Processing

We process personal data solely for the following purposes:

• Responding to inquiries and scheduling consultations

• Assessing housing needs and preferences

• Supporting housing searches and viewing requests

• Sharing necessary information with landlords or real estate agents for rental applications

• Providing practical support related to rental applications and lease preparation

We do not process personal data for marketing or unrelated purposes.

4. Legal basis for processing

The primary legal basis for processing personal data is that such processing is necessary for the performance of a contract with the data subject, in accordance with Article 6(1)(b) GDPR.

In limited cases, consent may be used as a legal basis for processing personal data during the initial contact phase prior to entering into a service agreement.

5. Sharing Personal Data with Third Parties

Personal data may be shared only when strictly necessary for the purposes described above, including with:

• Landlords and their representatives

• Real estate agents or property platforms involved in rental applications

These third parties act as independent data controllers and are responsible for their own compliance with the GDPR.

We do not sell personal data or share it for marketing purposes.

6.International Data Transfers

As our business is established in the European Union, all processing activities fall under the GDPR.

Personal data is not transferred to countries outside the European Economic Area (EEA) unless such transfer is necessary for the housing application process. Where applicable, appropriate safeguards are applied.

While subject primarily to EU data protection law, we strive to align with the principles of Japan’s Act on the Protection of Personal Information (APPI) when handling data of clients residing in Japan.

7. Data retention

We retain personal data no longer than necessary for the purposes for which it was collected.

• Personal data collected in connection with inquiries or applications is retained only until it is clear whether a service agreement will be concluded and is deleted without undue delay once the outcome is determined.

• If a service agreement is cancelled or the services are terminated, relevant personal data will be deleted within 14 days after cancellation or service completion, unless retention is required by law.

• Where personal data must be retained for legal, tax, or administrative obligations, such data will be stored for the legally required period only.

8. Rights of Data Subjects

Under the GDPR, you have the right to:

• Access your personal data

• Rectify or erase your personal data

• Withdraw consent at any time (where consent is the legal basis)

• Object to or restrict processing

• Request data portability

To exercise these rights, please contact us at: info@azupatoser.nl

If you believe that your personal data is being processed unlawfully, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

9. Security Measures

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration. These measures include controlled access to personal data, secure storage systems, and limiting access to personal data on a need-to-know basis.

10. Cookies

Our website does not use cookies or tracking technologies.

11. Changes to this Privacy policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.

12. Contact

If you have any questions regarding this Privacy Policy or our data processing practices, please contact us at:

Azupatoser Consulting
Email: info@azupatoser.nl
Website: https://azupatoser.nl/

Disclaimer

This Privacy Policy is provided for informational purposes only and does not constitute legal advice. While we aim to comply with applicable data protection laws, individuals are encouraged to seek professional legal advice where appropriate.

[Last updated: 03.01.2026]